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Collaboration to Preserve Ongoing Access to Print Journal Titles
 

The University Library is participating in a western Canadian collaboration to preserve ongoing access to print journal titles, known as Council of Prairie and Pacific University Libraries Shared Print Archive Network (COPPUL SPAN).  COPPUL SPAN allows academic libraries to consider withdrawing from their collections the journal titles included in the initiative.

How does COPPUL SPAN work?

Twenty university libraries in western Canada are participating in COPPUL SPAN. Ten members have agreed to serve as ‘archive holders’. An archive holder agrees to keep its print holdings of specific titles for a specified period of time (a minimum of 10 years). This allows other members of COPPUL SPAN to consider disposing their holdings for titles that are being archived in this way. For Phase 1 of COPPUL SPAN, 1,721 titles were considered for archiving – each title has an electronic equivalent to which we have post-cancellation access rights.

The University Library was asked to archive over 180 titles for Phase 1. Of the over 1,500 titles that are being archived by other COPPUL SPAN libraries, we can consider removing them from the collection knowing that: 1) we have an electronic version with post-cancellation access rights; and 2) another university library in western Canada is keeping a print copy, which can either be scanned and delivered or borrowed if needed.  More information about COPPUL SPAN can be found at http://www.coppul.ca/projects/SPAN.html.

Process

In the spring semester of 2013, librarians from the University Library, in consultation with appropriate University of Saskatchewan faculty, conducted a review of journal titles that are part of COPPUL SPAN Phase 1 that are being archived elsewhere, with the goal of determining which ones may no longer be needed in print form in our collections. At the same time JSTOR*(short for Journal Storage) titles were also reviewed.

Posted below are:

  • a list of all titles from the COPPUL SPAN and JSTOR reviews that were identified as no longer needed in print.
  • the withdrawal policy that will be followed for these titles.

Please note that colleges/divisions/schools/departments on campus have an opportunity to review the lists, and indicate if they wish to receive the withdrawn volumes. This is the same policy and procedures used in 2007 for withdrawn JSTOR titles.

Schedule:
  • By the end of the day on November 29th – colleges/divisions/schools/departments submit requests for withdrawn materials

If anyone has questions or comments, please communicate directly with your liaison librarian or branch library head.

* JSTOR is a not-for-profit initiative that was launched in 1997 providing high quality digitized journal back issues. The intent was to help academic institutions save costs for the preservation and storage of print collections (by withdrawing journals) and to improve access to scholarship. The University Library has acquired many of the archival collections that are available from JSTOR. More information about JSTOR can be found at http://about.jstor.org.

Communiques

Dispersal Policy and Procedures for JSTOR and CSPAN Project

Withdrawal and Dispersal - CSPAN Titles 2013

Withdrawal and Dispersal - JSTOR Titles 2013