Board Committees and Subcommittees

Record Schedule Number: 2015-01
Office of Primary Responsibility: University Secretary

This series documents the deliberations, decisions and recommendations of committees and subcommittees established by or reporting to the Board of Governors not duplicated in the records of the Board of Governors, and which do not have a separate retention schedule in force.

Under the University of Saskatchewan Act (1995), the Board has the authority to establish committees. Standing committees whose members are drawn from the Board are defined in the Board bylaws. Special committees include search and review committees for the President and other senior administrators; and other committees established by resolution of the Board, e.g. the Amati Committee.

Documents in this series, in printed or electronic form, may include agendas and minutes of meetings together with reports and other supporting material not found in the records of the Board of Governors.


RecordRetentionDisposition
Secretary1 yearTransfer annually to Archives for permanent retention
Others Until no longer required * Destroy

The minutes and agendas and other documents of the Board of Governors and its various committees and subcommittees are restricted for a period of ten years. Longer restriction periods may apply to records containing personal information, subject to the Freedom of Information and Protection of Privacy Policy.

* Members of a committee may retain their records until they leave the Board, or arrange for earlier destruction of those records. Resources Officers may retain their records until they are no longer in that role, and may choose to transfer their records to their successor.

Any committee members, including the chair, who feel that their notes or annotations contain important information may choose to provide those notes to the Secretary for inclusion in the official file.


Functions:
  • Governance
Classification: 410 - Committee Records - Governance
Approval Date: 16 October 2015
Status: In force