Board of Governors

Record Schedule Number: 1996-01
Office of Primary Responsibility: University Secretary

This series documents the deliberations, decisions and recommendations of the Board of Governors. The composition of the Board is established by the University of Saskatchewan Act (1995). The University Secretary serves as Secretary; designated resource officers (vice-presidents and other senior administrators) also attend meetings and receive copies of minutes and agenda material.

Under the University of Saskatchewan Act (1995), the Board is responsible for overseeing and directing all matters respecting the management, administration and control of the University’s property, revenues and financial affairs. As the ultimate decision-making body on campus, the Board's records are vital to the continued functioning of the University. They have significant and enduring fiscal, legal, administrative and archival value and are available at University Archives & Special Collections or the Office of the University Secretary.

There is no legal or administrative requirement for copies to be retained by any campus unit or officer beyond the time needed for the execution of current business or for reference purposes. No copy should be included when unit records are transferred to Archives unless substantively annotated.

Documents in this series, in printed or electronic form, may include:

  • agendas
  • reports
  • approved minutes
  • supporting material
  • working papers

RecordRetentionDisposition
Secretary1 yearTransfer official copy to Archives for permanent retention; retain reference copy in office until no longer required
OthersUntil no longer requiredDestroy

The minutes and agendas and other documents of the Board of Governors and its various committees and subcommittees are restricted for a period of ten years.  Longer restriction periods may apply to records containing personal information, subject to the Freedom of Information and Protection of Privacy Policy.

* Members of the Board may retain their records until they leave the Board, or arrange for earlier destruction of those records. Resources Officers may retain their records until they are no longer in that role, and may choose to transfer their records to their successor.

Any Board members, including the chair, who feel that their notes or annotations contain important information may choose to provide those notes to the Secretary for inclusion in the official file.


Functions:
  • Governance
Classification: 410 - Committee Records - Governance
Approval Date: 13 June 1996
Revision Date: 16 October 2015
Status: In force