Ad hoc and Special Purpose College Committees

Record Schedule Number: 1996-07
Office of Primary Responsibility: Dean's Office

This series documents the deliberations, decisions and recommendations of ad hoc and special purpose committees.

These committees are composed of faculty, administrative and other employees of the College, as well as members external to the College having some particular expertise or interest in the subject.

Special purpose and ad hoc committees often are concerned with fund-raising activities, building projects, new academic programming, reunions and homecoming celebrations, or investigations into matters of an immediate and short-term nature.

Documents in this series may include:

  • agendas
  • reports
  • approved minutes
  • printed material
  • attachments
  • working papers

These committees frequently are ephemeral by definition and exist in a reporting relationship of some sort. Once their purpose is fulfilled and their reports presented, received and approved, the records may have little administrative, legal, or archival value, depending upon the committee's objective.


RecordRetentionDisposition
Official Copy5 yearsTransfer annually to Archives for selective retention
Chair1 yearDestroy
OthersCurrent onlyDestroy

Functions:
  • Governance
Classification: 450 - Committee Records - College
Approval Date: 13 June 1996
Status: In force