College Faculty Executive Committee

Record Schedule Number: 1996-12
Office of Primary Responsibility: Dean's Office

This series documents the deliberations, decisions and recommendations of the Faculty Executive Committee/Council composed of senior members of faculty (eg. Dean, Associate and Assistant Deans) and representatives of college departments or units.

The Executive acts on behalf of the Faculty between meetings, is usually responsible for meeting agendas, and submits recommendations based on reports of various Faculty Committees/Councils.

Documents in this series may include:

  • agendas
  • reports
  • approved minutes
  • printed material
  • attachments
  • working papers

These records are important for maintaining administrative continuity in a college and form part of its institutional memory. There is no legal or administrative requirement for any other campus unit or officer to retain copies beyond the time needed for execution of current business or for reference purposes.


RecordRetentionDisposition
Official Copy5 yearsTransfer annually to Archives for permanent retention
Chair3 yearsDestroy
Others2 yearsDestroy

To maintain confidentiality, destruction must be by pulping, shredding, or incineration.
Functions:
  • Governance
Classification: 450 - Committee Records - College
Approval Date: 13 June 1996
Status: In force