College Standing Committees

Record Schedule Number: 1996-08
Office of Primary Responsibility: Dean's Office

This series documents the deliberations, decisions and recommendations of all College Standing Committees below the level of Faculty Committee.

These committees are composed of members of faculty, students, members external to the College (eg. an employee of Computing Services on a computer advisory committee) and certain college administrative or support staff.

Documents in this series may include:

  • agendas
  • reports
  • approved minutes
  • printed material
  • attachments
  • working papers

While colleges can and do create many committees, several standing committees are common, including:

  • Academic Standards
  • Admissions
  • Budget Advisory
  • Computer Advisory
  • Curriculum
  • Department Heads
  • Graduate Studies and Research
  • Library
  • Nominations Committee
  • Scholarship and Awards
  • Undergraduate Affairs

The records of these committees invariably form part of the records of another body, usually the Faculty Committee/Council. Consequently, while important to current business, few of these records have long-term significance.


RecordRetentionDisposition
Official Copy5 yearsTransfer annually to Archives for selective retention
Chair2 yearsDestroy
OthersCurrent onlyDestroy

Functions:
  • Governance
Classification: 450 - Committee Records - College
Approval Date: 13 June 1996
Status: In force