Other Departmental Committees and Subcommittees

Record Schedule Number: 1996-16
Office of Primary Responsibility: Department Office

This series documents the deliberations, decisions and recommendations of any other committee or subcommittee struck by the department for any purpose.

Documents in this series may include:

  • agendas
  • reports
  • approved minutes
  • printed material
  • attachments
  • working papers

Because the deliberations and decisions of bodies at this level will be reflected in related records elsewhere (eg. faculty committee/council), these records should be maintained for a sufficient period of time to ensure administrative continuity and for reference purposes, and should be destroyed thereafter. Ad hoc and special purpose committee records should be retained only until the final version of their report or recommendation has been accepted by a senior body. The records should then be destroyed.

A register of departmental committees summarizing composition, mandate, reporting relationship, actions and dates of existence should be maintained for future reference and for transfer to Archives.


RecordRetentionDisposition
Department Office5 yearsMaintain summary data file for transfer to Archives
Other1 yearDestroy

Functions:
  • Governance
Classification: 470 - Committee Records - Department
Approval Date: 13 June 1996
Status: In force