General Academic Assembly

Record Schedule Number: 1996-17
Office of Primary Responsibility: University Secretary

This series documents the deliberations, decisions and recommendations of the General Academic Assembly.

The composition of the Assembly is established by the University of Saskatchewan Act (1995). The University Secretary serves as secretary to the Assembly while the President and his/her designate serve as Chair and Vice-Chair respectively.

The Assembly meets annually to hear the report of the President respecting the state of the University and any other matters that the President considers appropriate. Under the University of Saskatchewan Act (1995), special meetings may also be called. The Assembly may require the Council to reconsider its decision to authorize the Board to provide for, on academic grounds, the establishment or disestablishment of any college, department or institute or the affiliation or federation with any educational institution on the dissolution of any such affiliation or federation. The Assembly also has the power to vote to determine whether or not council be dissolved and elections for a new Council be held.

Documents in this series, in printed or electronic form, may include:

  • agendas
  • reports
  • approved minutes
  • notes of meetings that do not achieve quorum
  • supporting material
  • working papers

The records of the Assembly form part of the permanent documentary heritage of the university and are available at  University Archives & Special Collections or the Office of the University Secretary.

There is no legal or administrative requirement for copies to be retained by any campus unit or officer beyond the time needed for the execution of current business or for reference purposes. No copy should be included when unit records are transferred to Archives unless substantively annotated.


RecordRetentionDisposition
Secretary1 year Transfer official copy to Archives for permanent retention; retain reference copy in office until no longer required
OthersUntil no longer requiredDestroy

Any members, including the chair, who feel that their notes or annotations contain important information may choose to provide those notes to the Secretary for inclusion in the official file.


Functions:
  • Governance
Classification: 420 - Committee Records - Governance
Approval Date: 13 June 1996
Revision Date: 16 October 2015
Status: In force