University Senate

Record Schedule Number: 1996-19
Office of Primary Responsibility: University Secretary

This series documents the deliberations, decisions and recommendations of the Senate.

The composition of the Senate is established by the University of Saskatchewan Act; the University Secretary serves as Secretary.

Under the University of Saskatchewan Act (1995), the Senate is responsible for recommendations regarding the establishment or disestablishment of any college, school, or department; appointing examiners for and making bylaws respecting the conduct of examinations for professional societies; the granting of honorary degrees, and non-academic student discipline. Senate also confirms certain decisions of Council and names two members to the Board of Governors.

Senate records form an integral part of the administrative memory and institutional heritage of the university and are available at University Archives & Special Collections or the Office of the University Secretary.

There is no legal or administrative requirement for copies to be retained by any campus unit or officer beyond the time needed for the execution of current business or for reference purposes. No copy should be included when unit records are transferred to Archives unless substantively annotated.

Documents in this series, in printed or electronic form, may include:

  • agendas
  • reports
  • approved minutes
  • supporting material
  • working papers

RecordRetentionDisposition
Secretary1 yearTransfer official copy to Archives for permanent retention; retain reference copy in office until no longer required
OthersUntil no longer requiredDestroy

Any members, including the chair, who feel that their notes or annotations contain important information may choose to provide those notes to the Secretary for inclusion in the official file.


Functions:
  • Governance
Classification: 420 - Committee Records - Governance
Approval Date: 13 June 1996
Revision Date: 16 October 2015
Status: In force