Presenting at a Conference

If you are presenting at a conference that is:

  • not for profit;
  • nor educational purposes; and
  • held on University of Saskatchewan (U of S) premises for an audience primarily of students;

then you can display or distribute materials without permission if your use falls under the U of S Fair Dealing Guidelines or another educational exception in the Canadian Copyright Act.

If the criteria above are not met, then using copyright-protected materials in a conference presentation is not generally covered by educational exceptions in the Copyright Act. A fair dealing analysis can be done to assess whether certain copying and use of material at a conference would be permissible. If your intended use of the materials does not fall under an exception or an existing licence, you can seek permission from the copyright holder.

Organizing a Conference

If you are organizing a conference, you may be planning to record or stream the conference presentations and/or make conference materials available online. Please note that the presenters hold the copyright for conference materials they have created. If you would like to copy and share the presenters’ materials (e.g., their presentation slides, posters, etc.), please acquire permission from the presenters before doing so. This can be done by distributing a form to presenters requesting their permission to distribute their work. Please be as detailed as possible when describing how the materials would be distributed (i.e., limited only to conference attendees or posted openly on the Internet).

Also, please note that presenters may have included materials for which they do not hold the copyright in their conference posters or presentations. For example, a presenter may have acquired permission from a publisher to include an image from an article or book in their conference presentation or handout. Additional permission from that publisher would be required if you or the presenter would like to distribute the work beyond the allowances of the original permission or licence.

Getting Help

If you have any questions or concerns about copyright, please let us know!

Kate Langrell
Copyright Coordinator
122.13 Murray Library

Note: The information obtained from or through this site does not constitute legal advice, but is provided as guidelines for using works for educational purposes.

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