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U of S Requirements for use of Copyrighted Material

As a result of the University's decisions to remain outside of Access Copyright, the Copyright Office has been working to help ensure members of the university community are using copyright-protected materials appropriately.  We would like to thank the university community for their support as we undertake these challenges. 

For Faculty and Teaching Staff

As part of the University’s commitment to copyright compliance, faculty and instructors are asked annually to acknowledge their responsibilities in this area as outlined in the Use of Materials Protected by Copyright policy. The Faculty/Instructor Statement of Copyright Compliance is an annual digital sign-off for faculty and instructors to promote awareness of the policy and produce evidence of the University’s compliance process. The Statement is sent out via e-mail with the subject “Copyright Compliance Acknowledgement Required”.  Faculty and instructors will be asked to click on a link to respond to the Statement. Click here for additional instructions and a troubleshooting guide for completing the digital sign-off.

Beginning in Fall 2016 term, it is no longer required for a Copyright Clearance Reporting Form (.docx) (for a .pdf version click here) to be completed for each course. If requested by the Copyright Coordinator, faculty and instructors are to use the form to record information on any materials used in a course that require permission or a transactional license (the definition of transactional license can be found on the accompanying fact sheet).  For all additional material, teaching staff and faculty simply have to indicate on the form that their use of the material is permitted under various exceptions or existing permissions. 

Resources Available
Information sessions on any of the above information, or copyright in general, can be arranged for you and your colleagues.  Please contact the Copyright Coordinator at copyright.coordinator@usask.ca to arrange a session or for more information.

For help with determining whether your course materials require permission or a transactional license in order to be distributed to students in a course, please consult our Copyright Allowances Flowchart

The Copyright Clearance Reporting Form can be found here:

The Use of Materials Protected by Copyright policy can be found on the website of the Office of the University Secretary: http://www.usask.ca/university_secretary/policies/operations/Copyright.php



The University of Saskatchewan is committed to compliance in all copyright matters. It is the responsibility of each individual to comply with copyright laws and respect copyright ownership and licensing. The use of copyright materials without proper consent may be actionable under both the Copyright Act and the Criminal Code. In addition to any actions that might be taken by any copyright owner or its licensing agent, the University will take any breaches of this copyright policy very seriously. In the case of employees, disciplinary procedures may be applied. In the case of students, disciplinary action for academic and/or non-academic misconduct may be applied.

The University of Saskatchewan respects intellectual property and intellectual property laws, and will take appropriate steps to assure consistent application of legal requirements throughout the campus. Also, please note that in addition to potential liability, staff at the Libraries, Archives, and printing services at the University have a professional responsibility to respect copyright law and may refuse to copy or print something if it is thought to be an infringement of copyright law.

The Copyright Act, Copying Guidelines, and Fair Dealing Guidelines, along with the many licenses the university has signed, allow many uses of copyrighted works for educational purposes. To balance your needs and creators’ rights, make use of the legal rights available to you while staying within any license limitations.

Please take a few moments to review the information contained within the pages of this website. You may also contact the Copyright Office for more information or to schedule an information session or workshop for you and your colleagues.



Note: The information obtained from or through this site does not constitute legal advice, but is provided as guidelines for using works for educational purposes.

Creative Commons LicenseAll information found on the University of Saskatchewan Copyright website is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 2.5 Canada License unless otherwise noted.