We are justifiably proud of the richness and diversity of the University of Saskatchewan’s archival and library collections. Access to these resources enhances the university experience for students, augments teaching, and attracts graduate students, faculty and researchers. We are extremely appreciative of the generosity of donors who have contributed to the development of these collections.
Potential donations are normally discussed in detail, to ensure UASC is the appropriate repository, and to make arrangements relating to access, copyright and other terms. Once donated, these collections become the property of the university.
Collecting Areas Developed Through Private Donations
In general, UASC is interested in documenting the whole of a life and career, not merely those aspects directly related to university work. Personal and family photographs and correspondence, avocational interests and work with/for external associations and organizations may be of interest.
We generally consider:
- the final updated CV. For those whose careers began prior to the standardized CV, samples of the CV from throughout a career will be considered
- other materials relating to career, including material from other universities, newspaper articles, honours and awards
- materials created or collected as part of volunteer activities or avocational interests
- copies of exams (blank)
- lecture notes, slides, overheads, powerpoints, etc. used for teaching. Please contact UASC if materials are provided to students via websites or other online platforms
- compilations of reference materials or any other material made available to students for a given course
- annotated books/textbooks used for lecturing
- materials relating to peer and/or student review of teaching
- AV materials used in courses
- data (in any format)
- research notes, drafts, correspondence, peer review materials and final copies of publications
- conference presentations including slides, powerpoint presentations, etc.
- oral histories, photographs, microfilm from other archives or other materials collected and used for research
- with colleagues (on campus, nationally and internationally)
- with the general public (relating to research or areas of expertise)
Artistic Works and Performance
- sketches, sketchbooks, photographs
- musical scores and recordings
- plays, scripts
- all promotional materials relating to exhibitions or performances, including sound or image recordings, brochures, posters, photographs, reviews and other articles
- documentation relating to direct involvement
Records of affiliated organizations form an important part of the university’s documentary heritage. We are interested in hearing from student organizations, alumni and retiree organizations, bargaining units, arts and performing organizations, associated businesses and other organizations to both supplement collections already at UASC and document organizations not already represented in our collection.
We are happy to receive offers of smaller amounts of material that would supplement our collections documenting the University of Saskatchewan such as photographs, student and university memorabilia, ephemera, etc.
We are generally not looking for additional copies of the Greystone yearbook unless they are in excellent condition and date from the 1940s or earlier or have substantial annotations. Other student publications such as college yearbooks would be welcome additions to our collection.
We are especially interested in donations of published historical books about Canada, Saskatchewan, the western provinces and northern regions. This includes published local histories, biographies, memoirs, fiction, poetry and book arts. We also collect work from Saskatchewan publishers, authors, playwrights and composers.
UASC is also very interested in expanding our collections of rare books and medieval manuscripts. Our manuscript examples span from the early 12th century to the early 16th century. We also acquire manuscript facsimiles of exceptional quality and realism. Published materials in our Rare Books Collection range from incunabula created during the early days of printing in 15th century Europe - to limited edition modern press works. A wide variety of subject areas are collected including literary works, religion, music, science, society and culture, law and history.
Entire focused collections of a rare and specific subject may also be appropriate to accept as a donation, depending on the nature of the collection.
We welcome hearing from those individuals who may have rare books or manuscripts that they would consider donating to UASC. We would also welcome hearing from donors who would like to purchase or support the purchase of a rare or unique item for our collections.
The Neil Richards Collection of Gender and Sexual Diversity is a library collection of published materials including books (both fiction and non-fiction), periodicals, and videos that cover many aspects of the history and literature of sexual and gender diversity. One of the largest collections of its kind in Canada, it has items that are mainstream and relatively new as well as unique, rare and/or fragile items.
UASC also acquires primary source material relating to the LGBTQ community. Many of our current collections were originally donated by or acquired through Neil Richards. These include Neil’s own papers as well as records of organizations and individuals.
The collection aims to be distinctive to the University of Saskatchewan, and not to duplicate holdings found at other libraries or archives. Material connected to queer life in Saskatchewan is especially prized. The collection preserves many items representing the popular culture of LGBTQ communities including lifestyle and physique magazines, comic and cartoon books, posters, film memorabilia, postcards and buttons, and sound recordings.We would be pleased to hear from you if you have material that might be of interest. Depending on the nature of the material, we can arrange appropriate access restrictions in order to protect the privacy of individuals.
The Alumni Book Collection was an initiative of Duff Spafford, a passionate collector and researcher who developed a deep interest in university history, particularly the achievements of University of Saskatchewan alumni. In 2005, Professor Spafford began compiling author lists and collecting books produced by USask alumni since the university’s inception and donating them to the collection.
In 2018 the Alumni Book Collection was moved to UASC and renamed the Duff Spafford Alumni Book Collection after the founder of the collection.
We welcome additions to the collection; please contact us if you are an alumni author or have items to offer for the collection.
Donations of archival and library material (formally known as gifts-in-kind) are eligible for tax receipts. However, due to the cost of monetary appraisals, the ability to issue tax receipts is generally limited to large donations.
The university ensures proper appraisals are completed to determine fair market value. To be eligible for a tax receipt, gifts must have been formally donated by 31 December of the year in which the receipt is required. In many instances, and particularly for collections of archival material which must be processed prior to appraisal, earlier deadlines will normally be necessary. Appraisals (undertaken by the National Archival Appraisal Board or a qualified independent appraiser) normally take place between January and March, with the tax receipt issued by the university prior to the April tax deadline.
Tax receipts provide the same benefits as any charitable donation. In a very few instances, an additional application may be made to have the property designated Cultural Property by the Canadian Cultural Property Export Review Board. However, for the majority of gifts of books or archival materials, cultural property designation does not provide additional benefits to the donor, so we would normally apply for Cultural Property designation only in exceptional circumstances. We may need to ask the donor to cover additional costs arising from this process.
Conditions of Donation
All donation offers receive serious consideration. Donations of material are accepted with the understanding that the university becomes the sole owner and reserves the right to determine retention, location, level of cataloguing, arrangement and description, access and other considerations related to its use or disposition. Condition of the material may impact our ability to accept certain collections or items.
Packing, Pick-up, Delivery
We can normally arrange to pick up larger donations in the Saskatoon area. We can supply boxes and may also be able to assist in packing.
Please contact us prior to shipping any materials. We cannot accept financial responsibility for unsolicited gifts or unauthorized shipment charges.