Service Update

While the Library is currently operating online our reading room remains closed to the public.

However, we are pleased to be able to offer limited access to our collections by appointment. The health and safety of our researchers and employees, and the broader community, is our top priority during these exceptional times; please review the protocols we have established to support this.

  • Access is by appointment only. Please contact us via ua.sc@usask.ca so that we can discuss your research needs. Material must be requested for retrieval in advance of your visit. Once we determine what material you want to look at, we will be in a better position to confirm your appointment. We may also be able to assist you without an appointment, through digitization of selected material.
  • Appointments are available on Tuesdays and Wednesdays, in morning and afternoon blocks (9:30 to 12:00 and 1:30 to 4:00). We are currently only able to accommodate a single researcher during each slot. Priority will be given to current USask students and employees.
  • Under the University of Saskatchewan policy for public spaces including the library, all staff and researchers are required to wear masks at all times. Please note that we are unable to provide masks to researchers. We will be unable to let you into the building without a mask.
  • As for any on campus activities, USask employees and students with an in-person appointment are required to have completed the COVID-19 safety training. Please send a copy of your completion certificate to ua.sc@usask.ca prior to your appointment. The training can be completed in less than 30 minutes, but the completion certificate is sent the day after you complete the training. Please plan in advance – we will be unable to allow you into the building without proof of completion of the training.
  • All researchers must complete the university’s COVID-19 Self-Monitoring Checklist on the day of your appointment (https://covid19.usask.ca/documents/self-monitoring-checklist.pdf). If you have any symptoms (even one mild one), you must contact UASC to reschedule your appointment.
  • Mandatory handwashing is also in place for staff and researchers. Please note that we ask that you do not use hand sanitizer prior to using UASC materials, due to possible damage to rare materials. A public washroom is located just outside our reading room.
  • We encourage you to bring your own pencil and paper.
  • Increased cleaning protocols are in place.
  • Material used by researchers will be placed in quarantine following its use.

We continue to offer online reference services, providing digital copies of materials to our researchers. Please note that digitization may be limited by factors including the volume of your request, onsite staffing schedules, legal and other access restrictions, and research required to identify relevant material. We also have limited access to collections held offsite, including the John Diefenbaker archival collections.

UASC can supplement the digitization service by providing you with copies of finding aids and assisting with identifying relevant collections for a future research visit.

Reference services are available by email at ua.sc@usask.ca

Research assistance

Reference and research assistance services are available in-person, by phone or e-mail. Contact us to start your search.

We recommend that you call or e-mail us before making an in-person visit to allow us to make the most of your time.

  • Even though many collections can be searched through our website, a portion of our collections are not available online. Visit the Collections section of our website for more information about searching our holdings.
  • Our staff have expert knowledge of the collection and can make suggestions, email finding aids, and locate specific items of interest before you arrive.
  • When we have a chance to discuss your research goals prior to your visit we can pull materials and have them ready for your arrival.
  • We can make referrals to other institutions which may have the information you need.

Reproduction

Photograph of display cabinets and tables in the UASC reading room.
UASC reading room

UASC does not lend material from our holdings. All materials must be viewed in the reading room.

Photocopies and scans are provided at the rates set out in our price list.

We cannot guarantee the quality of digital scans and are unable to make enhancements or adjustments to brightness, contrast, etc. Whenever possible, we aim to provide digital images in your requested format but we are limited by our equipment and software.

You are welcome to use a digital camera to take your own photographs of materials during your visit, subject to the limitations outlined below. We also provide a self-serve scanner for client use in the reading room. There is no charge for self-digitization.

For off-campus clients, photocopies of some published materials may be available through interlibrary loan. Contact your local library to arrange this.

Copyright and Reproductions

Unless specific permission for use is obtained, all reproductions (including self-digitization) of materials from UASC are provided for research and personal study only.

It is your responsibility to obtain copyright permission to publish or otherwise reproduce or distribute archival material. Whenever possible, UASC staff will provide information about copyright holders but copyright responsibility is assumed by the researcher. You can also contact Copyright at the University of Saskatchewan for assistance. 

UASC may refuse to make or allow copies of material if restricted by donor agreement or copyright, if the material is fragile, or if suitable equipment is not available.

The terms governing use, reproduction and publication of material provided in digital format are the same as material provided in any other format.

Citing Archival Material

Many researchers are unsure how to cite materials they have found at UASC. Visit our research guide to learn about citing archival materials.

If you have questions about citing an item, contact us. We are happy to provide advice.

ISBN Assignment

UASC is able to provide and assign an ISBN number for new monographs being published under the auspices of the University of Saskatchewan or a department thereof. In order to receive the ISBN, contact us with the following information (question/subject heading "ISBN Request"):

  • title
  • author/editor
  • name of publishing department
  • publishing date
  • your contact information
  • subject heading "ISBN Request"